The Business Master (3rd Edition)

home *** CD-ROM | disk | FTP | other *** search

/ The Business Master (3rd Edition) / The Business Master (3rd Edition).iso / files / accoting / ct608b / chelp.ct6 < prev next >

Wrap

Text File | 1988-06-25 | 52.5 KB | 673 lines

# 1 Initial Help Screen Page 1 of 5 Welcome to CashTrac (tm). Please be sure to follow the installation instructions. Do not forget to put CT6=X in your AUTOEXEC.BAT file. CashTrac may be started with the command CASHTRAC or CASHTRAC D. The latter results in slower, but more DOS compatible, screen printing. ════════════════════════════════════════════════════════════════════════════ YOUR OLD CASHTRAC (prior to version 6) DATA MUST BE CONVERTED TO THE NEW DATA FORMAT USING THE CONFIG PROGRAM, OTHERWISE IT WILL BE IGNORED. Make sure you have run the CONFIG program to select default colors, drives, directories, etc. The configuration program may be run from the main menu. ════════════════════════════════════════════════════════════════════════════ CashTrac comprises the following files. Files separated by a below must be on the same disk. Hard disk users--put all files on one subdirectory. CASHTRAC.EXE CHELP.CT6 CONFIG.EXE otherwise help and other options will not operate properly. # 2 Data Entry Help Screen Page 2 of 5 The keypad, Esc, Tab, and Return keys control cursor position on the screen and entry of data as follows: ┌───┐ ┌ Cursor backward by 1 FIELD Dump screen data, ─│Esc│ │ ┌ PgUp moves back in reports go back one screen └───┘ ┌───╥───╥───┐ │ 7 ║ ║ 9 │ ┌ Ctrl-right/left arrow moves cursor ╞═══╬═══╬═══╡ │ right/left one field Cursor left 1 LETTER ──── │ ║ 5 ║* │─┤ ╞═══╬═══╬═══╡ │ ENTER SCREENFUL OF DATA ─ │End║ ║ 3 │ └ Cursor right 1 LETTER & GO TO NEXT SCREEN. └───╨───╨───┘ ╔══════════════════════════╗ │ └ PgDn moves forward in reports ║ Screen data is validated ║ └─ Cursor forward by 1 FIELD (also ENTER key) ║ after pressing End or the║ ║ ─┘ key when cursor is in║ NOTE, TO AVOID PRESSING THE ENTER ║ last field. Cursor will ║ KEY TO ENTER EACH FIELD, PRESS THE ║ return to any erroneous ║ END KEY TO ACCEPT ALL DATA ON THE ║ fields for correction. ║ SCREEN AND GO TO THE NEXT SCREEN. ╚══════════════════════════╝ ▒▒▒▒▒ DO NOT use punctuation in numbers. Enter $123,456.78 as 123456.78 ▒▒▒▒▒ # 3 Main Menu Help Page 3 of 5 1 Checking Accounts ─────┐ ╔══════════════════════════════════════════╗ 2 Investment Accounts ─┐ │ ║ Use the function keys (F1, F2, etc) or a ║ 3 Program Utilities │ │ ║ number and the ─┘ to select menu op- ║ * Graphing & Utilities │ │ ║ tions. Use the Esc key to go back to ║ 4 Configuration │ │ ║ the previous screen or menu. ║ 5 DOS Portal │ ╔╧══╩══════════════════════════════════════════╣ 6 Program Exit │ ║ Add checking account, budget, and cash pur- ║ │ ║ chase data in any of 16 accounts. Search for║ * Not present in │ ║ any data by date, amount, payee, etc., then ║ shareware version. │ ║ change or delete as necessary. Balance your ║ │ ║ checking account. Print a variety of reports║ │ ║ including budgets, summaries, etc. ║ │ ╚══════════════════════════════════════════════╝ ╔═══════════════════════╧═════════════════════════════════════════════════╗ ║ Add investment data--stocks, bonds, savings accounts, other investments,║ ║ in any of 255 accounts. Track investments by share with global update ║ ║ of share prices. Print detailed statements of account activity, summary║ ║ reports, or investment performance comparisons. Search for any data by ║ ║ date, amount, name, etc, and change or delete as necessary. ║ ╚═════════════════════════════════════════════════════════════════════════╝ # 4 Main Menu Help Page 4 of 5 1 Checking Accounts ╔═══════════════════════════════════════════╗ 2 Investment Accounts ║ Sort (reorganize) all data files by date. ║ 3 Program Utilities ────────╢ Enter new Purchase Groups and Investment ║ * Graph & Utilities ───┐ ║ Account names. (Do this before entering ║ 4 Configuration ─┐ │ ║ data.). Set Checking Account minimum ║ 5 DOS Portal │ │ ║ balance warning levels. Put a disk name ║ 6 Program Exit │ │ ║ on your data ("Owner's Name"). This ║ ┌───────────┘ │ ║ should also be done soon. ║ │ ╔═══════════╧════╩═══════════════════════════════════════════╣ * Not pre- │ ║ Make bar charts on screen, disk, or printer; export data to║ sent in │ ║ and import from database and spreadsheet programs. Transfer║ shareware │ ║ batches of data among CashTrac files. Print form feed ║ version. │ ║ checks in almost any format. If you split CashTrac onto 2 ║ │ ║ system disks, select this option, then put System Disk 2 ║ │ ║ in drive A: and press any key to run CTGRAF.EXE. ║ ╔═══════════╧═╩════════════════════════════════════════════════════════════╣ ║ Run configuration program. This may be done from the main menu for both ║ ║ hard disk and floppy disk users. ║ ╚══════════════════════════════════════════════════════════════════════════╝ @ 5 Main Menu Help Page 5 of 5 1 Checking Accounts ╔═════════════════════════════════════════════╗ 2 Investment Accounts ║ Do disk directories. Change the system and ║ 3 Program Utilities ┌──╢ data drive\path. Run DOS functions whilst ║ * Graph & Utilities │ ║ CashTrac waits patiently in memory. ║ 4 Configuration │ ╚═════════════════════════════════════════════╝ 5 DOS Portal ───┘ ╔═════════════════════════════════════════════╗ 6 Program Exit ───┐ ║ This is the only "approved" method of exit- ║ └──╢ ing CashTrac. (Ctrl-Break and Ctrl-C are ║ * Not present in shareware ║ disabled to prevent loss of data and general║ version. ║ program confusion.) At exit time, all data ║ ║ in memory (generally very little--it's usu- ║ ╔═══════════════════════════╝ ally written to the disk immediately) is ║ ║ properly filed, and files are closed. If you exit "improperly" (i.e., ║ ║ reboot by mistake, have a power loss, remove the disk prior to exit, ║ ║ etc.) the checking account balance, and last check number may be incor- ║ ║ rect on the next session. Fix the check number at data entry (just type║ ║ the right one). ║ ║ ***** To fix an incorrect Account Balance on the data entry ***** ║ ║ ***** screen, run an ACTIVITY SUMMARY report for that account. ***** ║ ╚═════════════════════════════════════════════════════════════════════════╝ # 6 Checking Account Menu Help Page 1 of 3 1 Enter new data ───┐ ╔═══════════════════════════════════════════╗ 2 Pay bills ─┐ └──╢ Add normal checking account data (checks, ║ 3 Change & display data │ ║ deposits, etc.) plus unpaid bills, for one║ 4 Delete entries │ ║ time only, monthly, and yearly reminders, ║ 5 Balance checkbook │ ║ budget limits (monthly, yearly), and all ║ 6 Print reports │ ║ cash purchases, which are stored in the ║ 7 Change account or name │ ║ checking account, print in reports, but ║ * Write checks │ ║ do not affect the account balance. ║ 8 Program Utilities │ ╚═══════════════════════════════════════════╝ │ ╔═════════════════════════╧════════════════════════════════════════════════╗ ║ After unpaid bills have been entered in (1) above, they'll return, when ║ ║ due, and announce their presence with a note at the top of the Checking ║ ║ Menu. The note indicates the account for which the bill is due. Use the║ ║ Change Account Name option (#7) to change to that account, then select ║ ║ the Pay Bills option to pay the bill. You can not pay bills in an ac- ║ ║ count until you've made that account the active account using option 7. ║ ╚══════════════════════════════════════════════════════════════════════════╝ * Not present in shareware version. # 7 Checking Account Menu Help Page 2 of 3 1 Enter new data ╔═══════════════════════════════════════════╗ 2 Pay bills ║ Search for any entry in the active check- ║ 3 Change & display data ──────╢ ing account or unpaid bills file by type, ║ 4 Delete entries ────┐ ║ amount, payee, etc. Display the desired ║ 5 Balance checkbook ──┐ │ ║ entry, change and save any field. ║ 6 Print reports │ │ ╚═══════════════════════════════════════════╝ 7 Change account or name │ │ ╔═══════════════════════════════════════════╗ * Write checks │ │ ║ Use the same search features as the Change║ 8 Program Utilities │ └─╢ function to find, display, and delete any ║ * Not in shareware ver. │ ║ entry. Note that deleted entries remain ║ ╔══════════════════════════╧═══║ in the file until the file is sorted. See║ ║ Reconcile the contents of the║ the Program Utilities Menu. ║ ║ account with your bank state-╚═══════════════════════════════════════════╝ ║ ment. The balance feature lets you change selected portions of each ║ ║ account entry as it comes up for verification. If an entry is incorrect-║ ║ ly marked as reconciled, use the change routine (option 3) to "unrecon- ║ ║ cile it. No harm will be done by Escaping in the middle of a balance ║ ║ returning later. Likewise, any entry may be marked as reconciled or not ║ ║ by using the Change routine. ║ ╚══════════════════════════════════════════════════════════════════════════╝ @ 8 Checking Account Menu Help Page 3 of 3 1 Enter new data ╔═══════════════════════════════════════════╗ 2 Pay bills ║ Print reports on the screen, printer, or ║ 3 Change & display data ┌─╢ disk. Disk reports may be merged into ║ 4 Delete entries │ ║ word processor files or typed to a printer║ 5 Balance checkbook │ ║ later. ║ 6 Print reports ───┘ ╚═══════════════════════════════════════════╝ 7 Change account or name ───┐ ╔═══════════════════════════════════════════╗ * Write checks ────┐ │ ║ Put a name on each of the 16 Checking Ac- ║ 8 Program Utilities ─┐ │ │ ║ counts. Make any one of the accounts ac- ║ │ │ │ ║ tive. Many checking functions only apply ║ ╔═════════════════════╧╗ │ ╔╧═╝ to the active account, such as sorting, ║ ║ Same as on main menu ║ │ ║ balancing, setting the minimum balance warn- ║ ╚══════════════════════╝ │ ║ ing, and adding, changing and deleting data. ║ ╔════════════════════════╧═ ║ The name of the active account prints at the ║ ║ Print form feed checks. ║ top of each checking account function screen.║ ║ Set check print format. ╚══════════════════════════════════════════════╝ ║ Select or un-select checks for printing. Floppy disk users must run this║ ║ option first, then put System Disk 2 in drive A: to run CTGRAF.EXE. ║ ╚══════════════════════════════════════════════════════════════════════════╝ * Not present in shareware version. @ 9 Investment Accounts Menu Help 1 Enter new data ────────╔════════════════════════════════════════╗ 2 Change & display data ──────┐ ║Add all investment/savings account data,║ 3 Delete data ─────┐│ ║globally modify value per share of stock║ 4 Investment reports ───┐ ││ ╚════════════════════════════════════════╝ 5 Program Utilities ┐ │ ││ ╔═════════════════════════════════════════╗ │ │ ││ ║ Change or display all data entered in 1 ║ │ │ │└║ above. Search by name, date, $$, etc. ║ │ │ │ ╚═════════════════════════════════════════╝ │ │ │ ╔══════════════════════════════════════════╗ ╔══════════════════════╗ │ │ │ ║Search for, and delete any data entered in║ ║Go to Utilites Menu to║┘ │ └║1 above. Deleted records remain in the ║ ║∙Add or change invest-║ │ ║file until it is sorted (see Utilities). ║ ║ ment account names, ║ │ ╚══════════════════════════════════════════╝ ║∙Sort the account data║ │ ╔═══════════════════════════════════════════╗ ║ by date. ║ │ ║ Print investment account data on disk, ║ ╚══════════════════════╝ │ ║ printer, or screen. Printer port is 1 ║ └─║ unless reset in the default configuration ║ ║ (Graphics & Utilities program). ║ ╚═══════════════════════════════════════════╝ @10 Utilities Menu Help 1 Sort Checking Account ───────┐ ╔════════════════════════════════════════╗ 2 Sort Investment File ──────┐└─╢Rearrange the active checking account by║ 3 Pack Unpaid Bills ─────┐│ ║date and remove deleted records. See ║ 4 Purchase Group Names ───┐ ││ ║reports menu for printing by check no. ║ 5 Investment Acc't Names───┤ ││ ╚════════════════════════════════════════╝ 6 Install New Owner Name─┐ │ ││ ╔═════════════════════════════════════════╗ 7 Minimum Balance Flag ┐│ │ │└─╢ Rearrange all investment account entries║ 8 Recover data (see doc) ││ │ │ ║ in order of date. Remove deleted records║ ╔══════════════════════╗ ││ │ │ ╚═════════════════════════════════════════╝ ║For the active check- ║ ││ │ │ ╔══════════════════════════════════════════╗ ║ing account, change ║ ││ │ └─╢Rearrange unpaid bills in order of due ║ ║the amount at which ║ ││ │ ║date and remove deleted bills. ║ ║the minumum balance ╟─┘│ └┐ ╚══════════════════════════════════════════╝ ║warning occurs on the ║ │ ╔╧═════════════════════════════════════════════╗ ║data entry and report ║ │ ║Add, change & "delete" investment & purchase ║ ║screens. ║ │ ║group names. Also see the G&U program utili- ║ ╠══════════════════════╣ │ ║ties for additional powerful functions. ║ ║Add or change the name╚══╧═╩══════════════════════════════════════════════╣ ║that appears in the upper left corner of the screen to identify data disk.║ ╚══════════════════════════════════════════════════════════════════════════╝ @11 DOS Portal Menu Help 1 Change data drive ─────┐ ╔══════════════════════════════════════════╗ 2 Change system drive ─────┴║Change the drive and DOS path where Cash- ║ 3 Data disk directory ─────┐ ║Trac looks to find its data (check or in- ║ 4 System disk directory ─────┤ ║vestment files) or its system files (main,║ 5 Temporary exit to DOS ───┐ │ ║G&U, or checkwriter programs, help files, ║ │ │ ║configuration data). Temporary change-- ║ ■■■ NOTE ■■■ │ │ ║does not change default configuration. ║ │ │ ╚══════════════════════════════════════════╝ The file "COMMAND.COM" must │ │ ╔══════════════════════════════════════════╗ be on the disk in the A: │ └║Do a DOS directory of the current data or ║ drive, or the DOS SET com- │ ║system disk and path. ║ mand must have been used to │ ╚══════════════════════════════════════════╝ alter the expected location │ ╔═══════════════════════════════════════════╗ of COMMAND.COM, otherwise │ ║Temporarily exit to DOS and leave CashTrac ║ menu options 3, 4, & 5 will └─║resident in memory. Run other programs or ║ not function. COMMAND.COM ║DOS commands. Type EXIT to return to Cash-║ is a program on your DOS ║Trac. Files are closed prior to exit to DOS║ diskette. ╚═══════════════════════════════════════════╝ #12 Checking Account Data Entry Help Page 1 of 3 Select an entry type then press ENTER or End. Valid entry types are: ────┬──────────────┬─────────┬─────┬─────────────────────────────────────── Type│ Assignable to│ Affects │ Tax │ Purpose │ Purchase Grp?│ Balance?│ Ded?│ ────┼──────────────┼─────────┼─────┼─────────────────────────────────────── B │ Yes │ No │ No │ To set up automatic, repeating monthly │ │ │ │ (M) and any period (Y) budgets. C │ Yes │ Yes │ Yes │ Check drawn on account D │ Yes │ Yes │ Yes │ General Deposit or credit a purch group I │ Yes │ Yes │ Yes │ Interest paid on account O │ Yes │ Yes │ No │ Use to open or alter balance of account P │ Yes │ No │ Yes │ For entering important cash Purchases R │ Yes │ No │ Yes │ For cRediting against cash purchases S │ No │ No │ No │ Skip an unpaid bill and go to next bill U │ Yes │ No │ Yes │ Make a reminder to pay an Unpaid bill W │ Yes │ Yes │ Yes │ Use any time money is paid out of acc't │ │ │ │ without a check (ATM, service charge) ────┴──────────────┴─────────┴─────┴─────────────────────────────────────── The ability to assign unconventional types as tax deductions is to provide reminders at tax time of transactions such as a state tax return (deposit). #13 Checking Account Data Entry Help Page 2 of 3 Check Number: Use numbers greater than 0. Date: Any valid date after 1/1/20 will do. To: Enter anything or nothing at all. Amount: Use numbers greater than $0 but less than $9,999,999.99. Tax Deduction: Mark deductions here. Also use for non-expenditures for a reminder at tax time. If entering a Budget, this field is M or Y for monthly or "yearly" budgets. Actually, yearly bud- gets can be used for any desired time frame. If entering an Unpaid Bill, this field is for Yearly or Monthly recurring, or Non-recurring bills. Purchase Group: Expenditures (P, W, C) and cRedits MUST have a Purchase Group (PG) assigned. A PG must exist before a PG number can be assigned. Enter PGs from the Program Utilities Menu. Send to Acc't: The above data will either go to the account entered here, or (for Unpaid Bills) they will be assigned to this account. For a list of account names, leave blank and press End key. ════════════════════════════════════════════════════════════════════════════ Failure to follow the above rules will usually result in an error message at the bottom of the screen. Reenter the erroneous data and continue. ******* RUNNING AN ACCOUNT SUMMARY REPORT RESETS THE ACCOUNT BALANCE ******* @14 Checking Account Data Entry Help Page 3 of 3 Duplicate? Enter Y to leave all data on screen for entry into next record. Split Entry? Checks, Deposits, Interest, and Withdrawals may be split into an unlimited number of subentries. Select Y here and all subse- quent entries are subentries to this entry. The amount of the main record is the sum of the amounts of the subentries, regard- less of the amount entered on the main rec. Use this feature for breaking down charge card payments or large deposits. To finish, enter N for Split Entry on the last split entry, or Esc AFTER ENTERING the last split entry. Write Memo? Put Y here to enter a memo for a MAIN entry. Split entries may not have a memo. The memo is entered when splits are done. To print on check but not on reports, start with @. To print in reports but not on check, start with ^. To print a memo on more than one line on a check, enter a \ for a new line. Write Check? A Y here marks a check to be printed using the check print function on the checking menu. Unpaid Bills may be marked for future printing. #15 Investment Data Entry Help Page 1 of 2 Purchase: Buy stock, bonds, etc., or make a savings deposit. Sale: Sell stock, bonds, etc., or withdraw money from the account. Interest (reinvest): Interest accrued in the investment or account. Interest (paid): Interest paid to you and not left in the account. Dividend (reinvest): Dividends reinvested in the investment or account. Dividend (paid): Dividends paid to you and not left in the account. Change Value: Globally updates the value of all previously purchased shares to reflect the changed value. Change Value has no effect on a non-stock account such as savings. Broker Fee: Record fees that are not withdrawn from the account but must be considered when calculating investment performance. USE A SEPARATE ACCOUNT FOR EACH DIFFERENT STOCK OR INVESTMENT @16 Investment Data Entry Help Page 2 of 2 Date: Any valid date after 1/1/20 will do. Memo: Enter anything or nothing at all. Value per Share: If this is an investment being recorded on a $ per share basis, enter the amount here and the number of shares below. If this is an investment without share values, enter the to- tal amount of the purchase, sale, etc. and LEAVE THE NUMBER OF SHARES BELOW EQUAL TO 0. Value per share must be a num- ber between 0 and 9,999,999.99 (use no commas). No. of Shares: For investments recorded on a dollar per share basis, enter the number of shares purchased, sold, etc. For non-stock in- vestments, enter 0. (Valid numbers are 0 to 9,999,999.99.) Account Number: Each entry must be sent to an existing account. Make new accounts from the Program Utilities menu. Duplicate? Enter a Y to not erase the data on the screen so it can be recorded in the next entry. ACCOUNTS THAT FLUCTUATE IN VALUE WITH TIME SHOULD BE ENTERED BASED ON SHARES AND DOLLARS PER SHARE. A GAIN OR LOSS IN VALUE IS RECORDED AS A CHANGE IN THE VALUE PER SHARE. ACCOUNTS THAT CAN NOT DROP IN VALUE, SUCH AS SAVINGS ACCOUNTS, CD'S, ETC. MAY BE ENTERED WITH ZERO SHARES. @17 Checking Account Data Search Help Search for and change any checking account or unpaid bill entry. ═══════════════════════════════════ You must enter a valid record type. Do not press the End key at this point. For an instantaneous search, enter the number of the record to be changed (as shown on one of the reports). If the record number is not known, enter one or more of the items requested under the record number. If the record is located near the end of a large file, and the record number is unknown, for a fast search, enter a B at the left side of the Record Number Field. Enter any or all of the following to help identify the entry: CHECK NUMBER DATE AMOUNT PURCHASE GROUP TO (Payee) When searching for a Payee, enter as much of the name as you are sure about. For example, to find Internal Revenue Service (shudder), enter the whole name or just Revenue. Upper and lower case are ignored; punctuation is not. In case there are duplicate records in the file, use the PgDn key to search for the next duplicate record. Note that Memo entries will be skipped in the search and will appear only with their respective main entries. @18 Investment Account Data Search Help Search for and change any investment account entry. ═══════════════════════════════════ You must enter a valid record type. Do not press the End key at this point. For an instantaneous search, enter the number of the record to be changed (as shown on one of the reports). If the record number is not known, enter one or more of the items requested under the record number. If the record is located near the end of a large file, and the record number is unknown, for a fast search, enter a B at the left side of the Record Number Field. Enter any or all of the following to help identify the entry: DATE ■ DOLLAR AMOUNT ■ ACCOUNT NUMBER ■ NUMBER OF SHARES ■ TO (description) When searching for a description, enter as much as you are sure about. For example, to find NUS Corp., enter the whole name or just nus. Upper and lower case are ignored, but punctuation is not. In case there are duplicate records in the file, use the PgDn key to search for the next duplicate record. @19 Checking Account Data Change Help ╔═════════════════════════════════╗ Record Number: Indicates the number of ║ VALID RECORD TYPES: ║ this entry in your data file. ║ ║ ║ B Budget P cash Purchase ║ Date: Must be valid, later than 1/1/20. ║ C Check R cRedit ║ ║ D Deposit O Opening Balance║ Amount: Any number that fits in the field ║ I Interest U Unpaid Bill ║ but less than 10,000,000.00. ║ S Split W Withdrawal ║ ║ No type may be converted into a ║ To: Anything works here. ║ U or S. No U or S may be con- ║ ║ verted to other types. ║ Check Number: Use numbers greater than ║ (A Z is a deleted record) ║ 0 with not commas. This number is ╚═════════════════════════════════╝ ignored for non-checks. Delete memos by overwriting all │ characters with blanks. │ Purchase Group: This must be an existing │ group or no more than 1 greater Split main record dollar amounts │ than the last group entered. may only be changed by changing │ the dollar amounts of the splits. │ Reconciled: Normally set when balancing account, may be set to Y or N. @20 Investment Account Data Change Help Record Number: Indicates the number of this entry in your data file. Date: Must be valid, later than 1/1/20. ╔═════════════════════════════════╗ ║ VALID RECORD TYPES: ║ For: Anything works here. ║ ║ ║ P Purchase │I Interest (rein)║ Value per Share: Any non-negative number ║ S Sale │N Interest (paid)║ less than 9,999,999.99. ║ C Change Value│D Dividend (rein)║ ║ F broker Fee │V Dividend (paid)║ Number of Shares: Any number more than 0 ╚═══════════════╧═════════════════╝ & less than 9,999,999.99. Investment Account: Pick any valid account number from the list on the bottom half of the screen. Use PgDn to search for the next record meeting the search criteria. Changes and deletions are NOT completed if PgDn is used to continue searching. Press Esc to cancel any change or deletion. Press Enter or End to save changes or execute deletions. #21 Checking Report Selection Screen 1 Help Page 1 of 2 Check Register: View the main account and show balance, subject to selec- tion criteria (next screen) for many variations. Activity Summary: Cash flow summary for life of account & selected time frame Unpaid Bills: Review the Unpaid Bills file for all accounts. Budget (monthly): Shows, for the month and year specified by Start Date, the monthly amount budgeted and amount spent, by purchase group. Note that deposits and cash credits assigned to a group will reduce the amount expended, whereas cash purch- ases, withdrawals, and checks will add to the expenditures. Budget (yearly): Same as Monthly Budget above, but will compare Yearly Bud- get entries with expenditures over ANY time period speci- fied. Average expenditure is shown per month for the time period--uses 30.4 day/month. Some round off error results. Start Date & ┐: Narrow the reporting window to this time frame. Balances End Date ┘ will be calculated from the first entry, regardless of date @22 Checking Report Selection Screen 1 Help Page 2 of 2 Print on Screen or Printer? Use P to print on printer, S to print on screen. To Print on Disk: Enter a filename (CashTrac adds .CTP to the end) to over- ride the P or S selection and print an ASCII image on the data disk, which can then be merged with other text files. Report Heading: Enter a heading if you would like to override the header supplied by CashTrac. Setup Command: Allows modification of printer style. Example: Change an IBM printer to emphasized print. Enter the code for Escape E. Escape is code 027, and E is code 069 (both are given in your printer manual), therefore enter: [027] [069]. Lines Printed: This is the number of lines that will be printed on the paper for non-summary (i.e., long) reports. Form Length: This is the length in lines of your piece of paper. Note that if you change the lines per inch of your printer (with the Setup Command), you should also change the form length. #23 Checking Report Selection Screen 2 Help Page 1 of 2 To skip all the trivia and get on with the printing, just press the End key ═════════════════════════════════════════════════════════════════════════════ RECORD SELECTION OPTIONS Purchase Group: Use ALL for a complete check register report with balances. Use a group number for details of that group only. Deductions Only: Use a Y to select only those records flagged as deductions. Unreconciled: Use a Y to select only those records that have not been re- reconciled against your bank statement (i.e., balanced). Account Number: Select any one of the 16 checking accounts. Leave this field blank and hit the End key to get a list of accounts. Sort by C or D: If Checks are the only record type being printed (see below) then use C to print by check number, D to print by date. Note: Checks with Splits and/or Memos will also sort by check number. @24 Checking Report Selection Screen 2 Help Page 2 of 2 RECORD TYPES TO BE PRINTED Use "N" after a record type to suppress printing of that record type and produce customized reports. ═════════════════════════════════════════════════════════════════════════════ The old "Detail of One Group" report is now the Check Register with only one Purchase Group selected. If a monthly budget entry exists for the group being reported, and the date of the monthly budget entry precedes the start date of the report, the monthly budget entry will print as the first entry and all other entries will subtract from it. To print a detail of one group without this budget feature, put an N after the Budget record type. The old "Purchase Group Summary" and "Budget Summary" reports are now com- bined in the Budget report. The old "Tax Deductions" report is now the Check Register report, with the Tax Deductions Only option selected. @25 Investment Report Selection Screen 1 Help Account Statement: View a statement of activity for any account. Report will show the current value of the investment based on the latest share value. Account Summary: For each account, shows a summary of all activity within the selected time frame and over the life of the account. Potential profit, if assets are sold now, is also shown. Summary of All: Shows, for each account, the total purchases, present val- ue, duration of investment in years, and an annualized % increase in value. Start Date & Narrow the reporting window to this time frame. Balances End Date are calculated from the first entry, regardless of date. Print on Screen or Printer? Use P to print on printer, S to print on screen. To Print on Disk: Enter a filename (CashTrac adds .CTP to the end) to over- ride the P or S selection and print an ASCII image on the data disk, which can then be merged with other text files. Setup Command: Allows modification of printer style. See your printer manual for printer codes. To change an IBM printer to emphasized print enter: [027] [069] for Escape (27) E (69) Lines per page: Changes the expected length of paper between perforations. Report Heading: Enter a heading if you would like to override the default. @26 Investment Report Selection Screen 2 Help To skip all the trivia and get on with the printing, just press the End key ═════════════════════════════════════════════════════════════════════════════ RECORD SELECTION OPTIONS Selecting ALL with the Account Statement report results in a dump of all transactions for all accounts in one report. Selecting one account results in a statement of one account with current account balances after each entry. Selecting All with the Account Summary report results in chaining the account summaries of all investments in one report. Selecting one account results in the summary report of that account. RECORD TYPES TO BE PRINTED An N for a record type suppresses printing, so use this table to customize reports. @27 Change Checking Account Help Enter the number of the account you wish to change to, or press Esc to remain in the same account. Use the cursor keys to move to the names part of the screen to change or add account names. The current account name prints at the upper left corner of the screen whenever the program is doing something relating to that account. The name also prints at the top of reports relat- to that account unless the report header has been customized (see reports). Why Change Accounts? Most checking functions are limited to the active account. The following functions only apply to the active account: Sorting Reporting ──────┐ Paying Bills Data Entry ──────┤ Balancing Data Change │ Miniumu Balance Flag Data Delete │ Add/Change Purch Groups │ │ The default account can be overridden for these functions. ┘ @28 Purchase Group & Investment Menu Help ADD: Add a new Purchase Group or Investment Account to the end of the list. CHANGE: Change an existing Group or Account name. DELETE: Remove all entries in the Checking Account assigned to that Group, or all Investment data assigned to that Account name, and remove the Group or Account name from the list. Be careful! INSERT: Open a space anywhere in the Group or Account list for a new name. Also reassigns all Checking Account or Investment Account data to the new group numbers following the inserted name. DISPLAY: Lists the Purchase Groups or Investment Account names. RENUMBER: Change all data from one Group or Account to another. The limit is 255 Investment Accounts, or 255 different Groups for each check- ing account. Checking Account or Investment Account data can not be added to a Group or Account name that doesn't exist. To duplicate the entire Group names file for another account, exit to DOS (either through the DOS Portal menu, or just exit) and copy one of the Group files to another account. Example, to copy all the Group names for Checking Account 1 to Checking Account 12, after the DOS prompt, type: COPY 6GROUP1.DAT 6GROUP12.DAT @29 Miscellaneous Function Help The Minumum Balance Warning causes the Check Register report entries to print in reverse video when the account balance falls below the warning level set here. This also affects the balance on the checking data entry screen. Note that the warning is set only for the active account and may be a different value for each account. The Owner's Name feature puts a label on your data files to indicate which files or disk you are currently using. This label prints in the upper left corner of most non-checking account screens. (When using a checking account function, the name of the active account prints in the upper left.) @30 Investment Reports If ALL accounts are selected, no Value is shown for each account. If a spe- cific account is selected, the printout shows: REC TRANSA'N TRANSA'N REMARKS $/SHARE $ VALUE NO. DATE TYPE & SHARES # OF SHARES 5 10/26/86 PURCHAS Initial Purchase: IBM ┌──── $10.00 ┌─ $1000.00 ┌──────────────────────────┘ ┌─ 100.00 │ ┌─ 100.00 Dollars paid per share ┘ Number of shares purchased ┘ │ │ Value of all shares purchased plus any non-stock based money ┬───┘ │ put into or taken out of the account. ┘ │ Total number of shares owned (If 0, this line is suppressed)───────┘ For stock accounts: Every time a share is purchased, sold, or a dividend is paid, an automatic share value change is entered by the program to change all share values to the current price. The program uses the new values to cal- culate gains or losses for the account. For non-stock accounts (such as savings) the $ value is simply the balance in the account. Change Value transactions have no effect. Shares are always 0. @31 Investment Reports THE ACCOUNT SUMMARY REPORT PRESENT VALUE (AT A GIVEN DATE) reflects the latest share value for share based accounts, and includes all dividends and interest paid into the ac- account. Non-share accounts show a balance, as in a savings account. POTENTIAL PROFIT is how much you could gain by selling all shares now or withdrawing all principal in the account. It considers the present value, past sales, income, dividends and fees. *** Gains are averaged for the time period and should not be used for taxes*** SUMMARY OF ALL INVESTMENTS REPORT PRESENT VALUE is the same as present value in the Account Summary Report. TOTAL SHARES is the shares currently owned, for share based accounts. DURATION = years from first transaction to the selected End Date % = Averaged percent gains in value over the purchases for the Duration. Press PgDn when done to get "The Bottom Line" report. @32 Balancing the Checkbook First Screen: Enter "N" to return to the check menu, otherwise enter "Y" and the ending balance from your bank statement. Second Screen: For each non-reconciled entry that appears on the bottom part of the screen, enter a "Y" or "N" as appropriate to indicate whether the entry is listed on your statement. Use the cursor key to make changes to each entry if desired. Press the END key to go on to the next entry. It's helpful to mark each entry on your statement with a pen to keep track of what you have accounted for. Third Screen: When all entries have been "yessed" or "noed," the final screen will show the "Checkbook" balance and the Statement balance. The Checkbook balance is the balance in your checking account accord- ing to CashTrac. Based on what you said the bank knows about (yessing and noing), the Statement balance shows what your bank statement SHOULD say. If there is a discrepancy, either you incorrectly indi- cated that an entry was or was not reconciled. Compare a check reg- ister report to your statement. Use the Change routine to find and change entries to or from reconciled, as necessary. Note: the Check Register report allows you to print only unreconciled transactions.